Admin Menu

Domain Setup - System Admin Menu

The Admin menu allows you to set up and organize your OWL domain. This data is used to create distinct classes, segment reports, and allow you to collect longitudinal data. The creation of each feature (e.g. location, academic year, etc.) is dependent on the completion of a preceding feature, it is advised that you create each of the features in the following order:

  1. Location, 2. Department, 3. Academic Year, 4. Academic Term, 5. Courses, 6. Classes, 7. Users, 8. Class Rosters 

 

To create each element do the following:

  1. Select it from the Admin Menu
  2. Click the Create Button
  3. Complete the required Fields in the setup window, and click Save.

Domain Setup Screens

 

1. Locations*
Locations are part of the basic setup of your OWL domain.  Examples of Locations are: Schools, Campuses, Buildings. You may have multiple location for your domain.

  • Name - (required) provide a unique name.
  • Sync ID - (optional) See note below**


2. Departments*
Locations may be further subdivided into Departments.

  • Name - (required) provide a unique name
  • Description - (optional) Give a detailed description
  • Sync ID - (optional) See note below**

3. Academic Years*
An Academic Year refers to a specific period of time, such as a school year. An Academic year can later be broken into multiple Academic Terms.

  • Name - (required) provide a unique name
  • Sync ID - (optional) See note below**
  • Begins - The beginning date and time of this Academic Year
  • Ends - The ending date and time of this Academic Year


4. Academic Terms*
An Academic Term refers to a specific period of time; such as a semester, trimester, or quarter. Academic Terms are a division of a larger Academic Year. There can be multiple Academic Terms for each Academic Year. You can also create one Academic Term that encompasses the entire Academic Year

  • Year - Select an Academic Year from the drop down
  • Name - (required) provide a unique name
  • Sync ID - (optional) See note below**
  • Begins - The beginning date and time of this Academic Year
  • Ends - The ending date and time of this Academic Year

5. Courses*
A Course can refer to an area of study. A Course can encompass a set or series of Classes.

  • Name - (required) provide a unique name
  • Sync ID - (optional) See note below**
  • Language - Use the Down Arrow to select from a list of available languages.
  • Level - Use the Down Arrow to select from a list of available levels. This list will be filled in by your administrator to reflect your institution's terminology

 

6. Classes

  • Sync ID - (optional) See note below**
  • Location - (required) Select from drop down list of previously created Locations
  • Course - (required) Select from drop down list of previously created Courses
  • Year - (required) Select from drop down list of previously created Academic Years
  • Term - (required) Select from drop down list of previously created Academic Terms
  • Section - (required) This is be used to distinguish one Class from another
  • Period - (optional) This can refer to the specific Time or Period when the Class meets.
 

 

Class Roster
Help Page

7. Grade Levels (optional)
Grade Level is a descriptive field and can be used to further organize your domain.

  • Name - provide a name that describes the grade level

8. Users

 

 

Creating Users
Help Page

Types of Users
Help Page

 

* These elements are required in order to create a class.
**The Sync ID Field is used for integration with other systems, or OWL Admin Import purposes
.

 


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