Manage Assignments

An OWL Assignment is a set of instructions that you give the OWL Test Management System for delivering your online activity (OWL Test) to test takers or raters. Such as: what OWL activity, who can access the activity, when will the activity be available.

Video Tutorial


More Information

Using Assignment Rosters
Adding Automatic Email Notifications
Linking Assignments with OWL Flight Path
 Adjustment for Time Zones (Daylight Saving Time)
Ordering of Student's Assignments
Field Definitions
Assignment Target Language




Adjusting for Time Zones (Daylight Saving Time)

Begins (local) and Ends (local) Assignment Settings:
The times in these fields refer to the assignment creator's local time. The OWL TMS converts the time to UTC for storage in the database. When an examinee in a different timezone looks at the assignment, they will see the begins and ends times converted to their local time.

Example: If you enter 10:00 AM in New York (EDT), it is stored in the OWL database as 2:00 PM UTC. A Test Taker in Italy would see 4:00 PM (CEST). Therefore, if you want that Italian test taker to start at 10:00 AM there time, then you (working from EDT) need to enter in a start time of 4:00 AM.

Special Note about Daylight Saving Time
If you are creating your assignments in summer for the Fall or Winter terms, you may need to make an accommodation for daylight saving time changes. The same is true in the other direction as well. You can do this in three simple steps using the table below:

Step 1: Find the row that represents your current time zone.
Step 2: Find the column that represents your time zone when the assignment begins.
Step 3: Determine the adjustment from the intersecting cell in the table.




Ordering of Student Assignments

The order in which assignments appear on a student's Current Assignments page is determined by the system in the following manner:

  1. Begin Date - If the current date is prior to the assignment's begin date, the assignment will NOT appear on the Current Assignments list.

  2. Ready Status - Assignments that have an "Activity Ready" status appear at the top of the List.

    --> Assignments are further sorted according to their "Deadline" with the sooner deadlines at the top of the list.
  3. Completed (or unavailable) Status - Assignments that can no longer be started appear at the bottom of the List. There are activities that have been launched and/or completed.

    --> Assignments are further ordered according to their "Deadline."




Field Definitions



The Assignment Name is the way the Assignment will be referenced within OWL for you and other administrators. A good name will help you locate the Assignment later. Test takers do not see the Name.


The Title is how the test taker will identify the Assignment.


Choose an Activity from the down down list. This is the list of OWL Tests you have created.


Select one of the languages from the drop down box that your Assignment will assess. This field is important if you are using OWL's target language feature. Target Language Help Page


Select the language for the OWL User Interface. This is the language for the System Messages, Device Check Instructions, Buttons, etc.

Begin (local)

Enter the date and time when the assignment will be made available to the student or candidate. Before this date/time the examinee will not see the assignment in their my assignments list page.

End (local)

Enter the date and time when the examinee's access to the assignment will expire. (For more information, please see note on ordering assignments below.)


Assignments marked practice will allow students to restart, close and reopen the activity at any time. Do not use this option if you are trying to rate the activity or create a permanent record of results.


The class assign function allows you to assign the activity to an already created class. Any student or candidate who has been added to that class will be assigned the activity.


Check this option box, if you would like results immediately shown to the test taker upon their completion of the activity. If you are using Dynamic Feedback, this box must be checked.

Item Results

Select this option if you would like the results immediately shown to the test taker upon their completion of each individual item/question.

Allow Student
to Resume

If this option is selected, the test taker can resume the Activity as often as they like. The student will re-enters the Activity at the point where they left off. All testing features, such as timers and forward only will still apply. Once the test taker completes the Assignment, they will not be able to resume.

Enable Instructor Rating

This option is for organizations to use when the System Administrator is responsible for setting up the assignments. When this box is checked the Instructor will have access to the Assessment List Page for the students in their classes.



(premium) Check this box if you would like the examinee's session to be monitored by randomly taking pictures with the users webcam.


ID Snapshot

(premium) The examinee will be required to take a picture of their identification before the test can begin.



(premium) The examinee will be required to take a picture of their face before they can start the test.



Select this option if you want the OWL TMS to automatically finalize a response response when there are no assessment requests remaining.



Set the count of assessment requests that will be put into the blind pool for each response. The Assignment to be rated without any of the student/candidate's personal information being made available to the rater.

Assessment Percentage

Set the percentage of the responses that will be presented to the Secondary Rater for a blind assessment.


Determine how the raters' assessments should be combined to create a final score.

  • Standard- The score from the most recent elibible rating is used.
  • Average-The final score will be calculated by averaging the scores of all eligible ratings.
  • SPEAK (Speaking Proficiency English Assessment Kit) For users delivering SPEAK test using the OWL TMS
  • Custom - The ability to add hard-coded finalization algorithms for user-specific applications is now available as a premium feature.


Clicking the "create link" button will give you a hyperlink for your assignment that can be used when linking assignments together with OWL's FlightPath Feature.

The preferred method of creating Assignment Registration Codes is through the Registration option under the System menu. Please contact your system administrator for help with creating registration codes.


(premium) Use the notification builder to have the OWL TMS send email messages about this assignment.