Sets & Connectors

 

STEP 1

Create
User Set

     

STEP 2

Create
Assignment Set

     
     

STEP 3

Create
Connector

   
 

More Information

What Are Sets & Connectors
 Important User/Type Syncing
Creating a User Set
Creating an Assignment Set
Creating a Connector
Assignment Rosters w/ Connectors
Good To Know

 

 

 

What Are Sets & Connectors

Sets & Connectors are used to link groups of users (User Sets) and groups of assignments (Assignment Sets). This is an advanced feature, and is only available to enterprise-level users. The following types of connectors are available:

  • Assignment Rater
  • Assignment Test Admin
  • Assignment Proctor
  • Assignment Results Viewer

 

 

IMPORTANT: User/Type Syncing

The type of Connector (i.e, rater, test admin, proctor) must match the type of the users in the Set for the Connector to work. In other words, a rater connection should only be used to connect a set of raters. OWL User Type Help Page  Conversely, if proctors are in a set that is used for a Rater Assignment Connector, they will NOT be placed on the assignments' rater roster. NOR will they be placed on the proctor rosters. To connect proctors to assignments a Proctor Assignment Connector must be used.


 

 

Creating a User Set (Step 1)



  1. Go to the Testing Menu > Sets & Connectors
  2. Select User Set
  3. Click Create
  4. Give it a unique name
    We recommend including the following naming convention "Project Name + User Type"
  5. Click Save
  6. Click on the Membership Icon (people)
  7. Add users to the set Using a Roster Help Video
    It is recommended that these be users of the same type

 

 

Creating an Assignment Set (Step 2)



  1. Go to the Testing Menu > Sets & Connectors
  2. Select Assignment Set
  3. Click Create
  4. Give it a unique name
    We recommend using the following naming convention "Project Name + Assignments"
  5. Click Save
  6. Click on the Membership Icon (clipboard)
  7. Add assignments to the set Using a Roster Help Video
    It is recommended that you group assignments by Project (e.g. client, contract, department)

 

 

Creating a Connector (Step 3)



  1. Go to the Testing Menu > Sets & Connectors
  2. Select Connectors
  3. Click Create 
  4. Give it a unique name
    We recommend using the following naming convention "Project Name + Assignment + Role + Connector"
  5. Select the Connector Type
  6. Select the User Set (from Step 1)
  7. Select the Assignment Set (from Step 2)
  8. For Rater Connectors, indicate the Rater Type  (primary, secondary, both) and Final Rater status
  9. Click Save

 

 

Using Assignment Rosters w/ Connectors

A single user may be connected to an assignment in multiple ways. They may be included in multiple Sets & Connectors and they may have been placed on the roster manually. You can see the different ways a user is on an Assignment by going to the Assignment Roster.



  1. Go to Testing Menu > Manage Assignments
  2. Click on the appropriate Roster
  3. On the roster side (left) there are columns indicating the manner of the user's enrollment: Roster Enrollment and Set Enrollment
  4. To completely remove a user from a roster, that user must be removed from any roster enrollments and all Set memberships
    • Set Enrollment will remain "True" until the user is removed from all Sets with Connectors to the given assignment.
    • If you remove a user from one set, any other connections to the assignment remain.

 

 

Good To Know

  • This is an advanced feature, and is only available to enterprise-level users who have purchased this capability. Access to Sets can be turned on for a specific System Administrator in a given domain.
  • To connect a Set of users to one assignment, you must put that one assignment into it's own Assignment Set, or perform the task manually from the appropriate Assignment Roster.
  • You cannot Delete a Set that is part of a Connector
  • Immediate vs Delayed Operations - When you create/edit/delete a set/connector or update set membership, the status of the set/connector may show as pending. In this case the operation will be handled by a service, usually within 30 seconds. If the operation does not require syncing, it will be executed immediately.

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