Running Reports
How to Access Scores, Assessments, and Response Data.
Step-by-Step Instructions:
Go to the Reporting Menu >> Reports
Click to launch the desired report
When the report runner launches do the following:
Give your report a name (optional)
Choose the Response Date Range and the Assessment Date Range
Leave these fields blank to select them for all time
Use the start date field to run everything after a certain date
Use the end date field to run everything before a certain date
Select the Assessment Status
Open the Selection Window and choose the assignments for the report
Click Run, or Save if you would like to create a Query
To download the csv file, go to the Reporting Menu >> Report Results
Click on the desired download link
NOTE: OWL Report Results are maintained for download for 60 days.
Running Queries
How to run frequently used inquiries.
Step-by-Step Instructions:
Go to the Reporting Menu >> Queries
Click the Checkbox to select the desired query
Click Run
To download the csv file, go to the Reporting Menu >> Report Results
Assessment Reports
Test Scores Chart
This report runs in the browser window
Displays the distribution of test scores by assignment.
Shows the count of students at each percentage level of performance
Can be exported to certain common formats
Scores Reporting
Test Scores - (csv) Test-level numeric scores
Section Scores - (csv) Section-level numeric scores.
Item Scores - (csv) Item-level numeric scores.
Rubric Ratings Reports
Test Rubric Ratings - (csv) For Tests that have a rubric attached to the Test.
Section Rubric Ratings - (csv) For Tests that have rubric(s) attached to the Section(s).
Item Rubric Ratings - (csv) For Tests that have rubric(s) attached to the Item(s).
These reports generate one line of data per assessment per criterion.
For example:
Test Ratings Report Assessments Final = "No"
No. of Blind Ratings = 2
x 2 Ratings per Response
x 3 Criterion Rows in Rubric
= 6 Rows per Examinee
Results Viewer Report
OWL users with Results Viewer permissions have access to run the Test Results Report.
Running the
Results Report
Go to the Reporting Menu >> Reports
Click on the Results Report to Launch
Select the Date Range of the responses and/or the assessments (optional)
In the popup box select the Assignment(s) for the Report
Click Run
Downloading the Results Report
To download the csv file, go to the Reporting Menu >> Report Jobs
Click on the desired download link
Response Reports
Basic Response Reports
All Responses - (csv) Returns testing and survey responses.
Testing Responses - (csv) Returns testing responses.
Survey Responses - (csv) Returns survey responses.
A single examinee's response will generate multiple rows.
Each row represents a single (sub)element on the test.
In this example, each response will generate 16 rows (4 MC Items, each with 4 Options)
Pivoted Response Reports
All Responses - Pivoted - Returns testing and survey responses, pivoted on examinee.
Testing Responses - Pivoted - Returns testing responses, pivoted on examinee response.
Survey Responses - Pivoted - Returns survey responses, pivoted on examinee response.
Each examinee's response generates a single row.
Each column represents an (sub)element on the test.
Special Multiple Choice Reports
Each Row is one examinee's response.
Each multiple choice question is represented by one column.
The intersecting cell contains the number of the option the examinee selected for the question.
Multiple Choice - Pivoted - Returns the number of the selected option.
Each row represents one multiple choice option.
The "selected count" column contains the number of times the option was selected.
Multiple Choice Statistics - Returns aggregate data on option selection.
PLEASE NOTE: In all above examples, data is displayed using a spreadsheet program with limited formatting. Some rows have been "hidden" for demonstration purposes.
Class Reports
Class Reports produce results for students assigned to a class for all the assignments they have completed in the OWL TMS.
Class Gradebook
Shows points scored on all assignments completed by students registered in a class.
Students who have been removed from the roster, will not appear on the report.
Assignments must be set-up using "Class Assign" to appear on this report.
Class Scores Reports
Generate one line per assignment per student.
Example: Test Scores Report
1 Class
x 20 Students
x 2 Assignments per Student
= 40 Rows
Class Test Scores - (csv) Test-level numeric scores
Class Section Scores - (csv) Section-level numeric scores.
Class Item Scores - (csv) Item-level numeric scores.
Class Rubric Ratings Reports
Class Test Rubric Ratings - (csv) For Tests that have a rubric attached to the Test.
Class Section Rubric Ratings - (csv) For Tests that have rubric(s) attached to the Section(s).
Class Item Rubric Ratings - (csv) For Tests that have rubric(s) attached to the Item(s).
System Reports
Standard System Reports
Incomplete Testing Counts By Assignment - (csv) For the selected assignment(s) the report will return a count of test sessions that remain open. This includes sessions that are in progress AND not yet started.
Assignment Name and ID
Assignment Start/End Times
Counts for: Not Completed, Completed, Total
Incomplete Testing Details By Assignment - (csv) For the selected assignment(s) this report returns details of test sessions that remain open. This includes sessions that are in progress AND not yet started.
Assignment Name and ID
Assignment Start/End Times
Examinee Info
Session Status
Section Frequency - (csv) For tests that employee randomization (i.e., picking sections from a set or multi-stage testing) this report shows a count of how many times sections have been delivered to tester takers.
Section Name and ID
First and Last Delivered Dates/Times
Number of Times Delivered
Item Frequency - (csv) For tests that employee randomization (i.e., picking items from a set) this report shows a count of how many times each item has been delivered to tester takers.
Item Name and ID
First and Last Delivered Dates/Times
Number of Times Delivered
Custom System Reports
Additional System Reports are available to certain users based on their individual subscriptions. If you have questions about a specific report that appears under the title of System Reports, please contact your organization’s OWL System Administrator. If you need further assistance contact the OWL Hosting Team at support@owlts.com.