Go To Tools >> Admin Import
Click the Create Button
Click on the EXAMPLE link to download a sample .csv file
Open the .csv file in the program of your choice
Enter your User Information following the Admin Imports User File Details.
It is important that you DO NOT edit the first row of the file
Save the file as a .csv file to your computer
Click on the Select CSV... Button and choose the file from your computer
Click the Submit button
Check the Admin Imports list page for information about the success of the import
If any of the rows fail, more information can be filed by clicking on the download icon under Detailed Results

IMPORTANT: New users must have unique USERNAMES and SYNC IDS. (i.e., If you upload a new user information with an existing sync id, the former users' information will be overwritten and the new person will be associated with that sync id.)

How to Upload Assignment Files

Go To Tools >> Admin Import
Click the Create Button
2.1. Click on the Show Assignment Fields box
Click on the EXAMPLE link to download a sample .csv file for the appropriate file
Follow Steps 4 through 10 above using the
Admin Import Assignment File Details

In most cases it will be more efficient to add your assignment details in the OWL user interface. We only recommend using Administrative import for assignment information if you are working with a large number of assignments at one time.

How to Upload Class Files

Go To Tools >> Admin Import
Click the Create Button
2.1. Click on the Show Class Fields box
Click on the EXAMPLE link to download a sample .csv file for the appropriate file
Follow Steps 4 through 10 above using the
Admin Import Class File Details

In most cases it will be more efficient to add classes directly in the OWL user interface. We only recommend using Administrative import for class information if you are working with a large number.

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Content Imports

The content import option allows you to upload Tests, Sections or Items that you have previously compressed and exported from OWL into .zip files.

Select Content Import from the Tools Menu.
Click Create
From the Create Content Import popup use the Select button to search for the file on your computer.
Use your computer's file manager to select the .zip file.
The file name will appear in the OWL Create Content Import box. Then press the Import Button to start the upload of your files.
You should receive the following message: "The import job was created."
- Imports are handled asynchronously so as not to interfere with ongoing student testing.
- The status of your import is displayed on the Content Imports list page.
- If you receive a message that your import has failed, you have likely selected a file that is not in a format that can be uploaded to OWL.
Once imported, the content will be available on the appropriate OWL List Page.

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Content Exports

Download tests, sections or items in the form of .zip files.

You must first export the instance from it's list page. In this example: go to Building menu >> Test
Select the desired Test from the list page with the checkbox
Click the Export button
Click on the Exports link in the message that appears in the top right corner of the list page (4), or
Select Content Exports from the Tools Menu
Click on the "Click to download" link for the file you wish to export.
Follow the procedures dictated by the particular browser you are using to save the file to your computer

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Content Copies

When you use the Copy button on a list page, the status is displayed on this page.

Go to Tools menu >> Content Copies
Refresh the page to get an update of the status
Once complete the copied item will appear in the appropriate list page with the same name and an incremental version number.

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Examinee Portfolios

Download .zip files of student portfolios you have already created using the User List Page. You can then distribute these.zip files to your students in the manner of your select. (e.g., email, shared drive, etc.)

Portfolios are created under the Admin Menu >> Create Examinee Portfolios
Select Examinee Portfolios from the Tools menu
Download the desired portfolio by clicking on the link in the Download column
To delete items from this list, select them with the checkbox(es) and click the Delete button

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Creating Response PDFs

Create and download PDF files of examinee responses. Can be used for archiving or printing purposes.

This video will show you how to create PDF files of your testing responses. This allows you to download printable versions of your test takers' responses to be archived or printed. [Transcript}

Step One: Create the Response PDFs from the Assessment List Page

All Responses for Assignment

Go to Assessment Menu >> Assessment List
Use checkbox to select Assignment
Click Create Response PDF button

OR

For Individual Response(s)

Go to Assessment Menu >> Assessment List
Use control on left to expand Assignment
Use checkbox to select specific response(s)
Click Create Response PDF button

NOTE: Only responses that have a status of “Ready to be rated” will be available for PDF creation.

Step Two: Download PDF Files

Go to Tools Menu >> Download PDFs >> PDF Jobs
Click on the download control of the desired response
Responses will either open in a browser tab or download directly to your computer.

The behavior of downloads is based upon your individual browser settings and is NOT determined by the OWL TMS.

Optional Step: How to Create a Zipped PDF Job

Go to Tools Menu >> Download PDFs >> PDF Jobs
Use the check boxes to select the responses you wish to zip

HINT: Using the page’s filtering (a) and page size (b) controls can help you better manage this process
Click the Zip button
Go to Tools Menu >> Download PDFs >> Zipped PDF Jobs
Use the download control of the zip job you wish to download

Additional Information:

Once you have downloaded the zip file. You will need to locate the file on your computer and “extract” the files.
This will generate a .pdf file on your computer for each response.
Browser-based .pdf readers do not typically allow you to print more than one PDF file at a time. You may want to select a PDF reading software that allows you to select multiple files and send them to the printer at one time.

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Device Check

The Device Check menu option under the tools menu launches the same OWL System Check that examinees see in OWL Tester for tests with audio prompts or that require a recorded response.

OWL System Check Help

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